This is the process for the Director leading payroll.
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XXX manage our payroll. [XXX] is our payroll contact.
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Each month, email [XXX] to request the payroll for approval.
There is a task for this within the Asana task for payment runs.
Make clear any changes, for example:
If there are no changes, you can say ‘as usual’.
Make clear the number of days pay for any NED.
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Example:
Please could I have the July payroll for approval please?
You will receive an automated email with a link to the payroll to approve. This goes to Brightpay.
Review the figures in the ‘gross’ column to ensure they are as expected. Tax, NIC and pension are automatically calculated.
Gross monthly salaries are found here (needs updating with new NICs). The NIC and pension figures in this sheet are estimates and the payroll system will be accurate.
NB: WFH allowance and student load deductions can be viewed by clicking on any entry to see the full payslip.
If everything looks as expected, click the button at the bottom to approve.
If anything needs changing, click the button to reject and add a comment. Repeat until approved.
These are the figures you then add to the bank when you do the payment run.
When setting up payments, the right figures to use are in the ‘Take-home’ column, as this is the amount to be paid.