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This guide is a draft. Please feel free to leave comments with suggestions to improve it.

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How to set up tech for a new circle from scratch

  1. Create a Google Drive folder for the circle here:

    1. Ensure all members have proper access to the Google Drive folder
    2. Set up sharing in a way that allows all circle members to access everything they need access to.

  2. Set up a Notion page as the main holding page for information about the circle

  3. Create a Slack channel for communication

  4. Prepare a welcome email template with:

    1. Links to the Google Drive folder [saved here]
    2. Link to the Notion page
    3. Invitation to the Slack channel
    4. List of all circle members' email addresses so people can stay in touch - with permission.

    Email Template

    Hello everyone,I hope this message finds you well! Thank you for being a part of our Tech Justice Circle. [XXX] and I want to make sure that everyone has access to the resources you need to collaborate effectively.

    With that in mind, here are some important links for your reference:

    • Tech Justice Circle Notion page: This page outlines the plans for the Tech Justice Road Trip. This is where you can find out more about project details and updates.
    • The Google Drive folder for the Tech Justice Circle: Access all our shared documents and resources here.
    • The Slack channel for the Tech Justice Road Trip: This Slack channel was created for real-time communication and collaboration. If you're not invited to the channel, please let us know so we can add you.
    • The email addresses of all circle members: So you can easily get in touch with each other.

    Please don’t hesitate to reach out if you have any questions or need help with anything! Kind regards,

    [XXX]

  5. Send the welcome email to new members when they join

  6. Add new members to the Slack channel

  7. Keep the Notion page updated with key information and links